Your electronic devices now contain more and more confidential information as our world becomes more digital; that’s why it is essential to properly dispose of decommissioned electronics. Computers, laptops, and hand held devices are a vital part of doing business. While they increase efficiency in your operations, technology is continually moving forward, leading to a pile of obsolete devices containing all of your confidential and proprietary information cluttering your office.
Tax season is the busiest time of year for accountants and CPA firms. Not surprisingly, they tend to generate more documents and sensitive information during this time period. Although for many clients, their main priority is receiving the highest tax refund, it is equally important to make sure their confidential tax documentation is being managed and disposed of correctly.
Business owners and employers are responsible for a great deal. Compliance is just one part of their responsibilities; and although, very important, it is often times overlooked. Having to watch over a multitude of employees and often times over multiple locations, compliance is becoming nearly impossible to manage internally. More and more companies understand the need to outsource document shredding, records storage, electronics recycling, and information management as a whole. The Chicagoland area is home to countless businesses generating TONS of documents and data files containing sensitive information that need to not only be managed and stored within compliance to laws, but also destroyed and recycled properly.
I don’t need to explain why basements can be creepy, but when you are using the basement for storing old records, there are a few scarier things to worry about. The 4th quarter is finally here, so it is time to clean out and purge confidential documents at your business. Here are a few things to consider when shredding your documents out of storage.
Privacy laws are a major worry for many companies, especially when dealing with customer information. Companies are required to perform their “due diligence” when handling and disposing of confidential information. Does the question ever come to mind of what exactly “due diligence” is?
Records retention can be a tricky concept, the government policies and industry laws can make it difficult to understand. With technology growing so rapidly in the workplace, it is no wonder that information is being stored and shared electronically. What happens with all of those documents in retention that still need to be kept and shared on multiple platforms in a secure way?
Electronics have become a part of our everyday lives. We wake up in the morning to our cell phones ringing, utilize computers and laptops throughout the day at work, and end the day at work using tablets and other media devices. With technology growing so rapidly and having to constantly upgrade our hardware and technology, we are generating a great deal of electronic waste. Electronics contain hazardous materials which can be harmful to human health and to the environment. Whether electronics are no longer working or outdated, they must go through a recycling process that prevents the material ending up in a landfill.
Retention of records and documents can be quite the project. Offices all across the Chicagoland area have been noticing a buildup of paper at their desk. Documents can clutter employee workspace and make them less productive. The records that can’t be destroyed for 7 years shouldn’t be boxed up and kept in the office, basement, or that extra space in the attic. The files should be organized and stored at a properly secured facility.
Topics: Records Storage
Giving back to the community is very important to all of us at Citadel. This is one of the many reasons we are partnering up with the Westmont Police Department to raise funds for Special Olympics Illinois at our Shred for Special Olympics Event in downtown Westmont.