How many customers does your company currently have in your database? Think about that number….is it thousands? Tens of thousands? Hundreds of thousands? Now take that number and multiply it by $158. That is the current cost incurred from each lost or stolen record containing sensitive or confidential information. For most small-to-mid size businesses, that risk can be well over $1 million.
So, now you’re probably thinking, “How do I protect myself and my business?”
The answer is simple. Thieves can’t steal what you don’t have.
Minimize the amount of data you store with secure destruction. Hire a AAA NAID certified document destruction company to help with all your shredding needs. Keep secure collection containers in convenient locations for regularly scheduled pickups. Don’t forget, shredding doesn’t just include paper. Office electronics are also a major risk when not disposed of properly. One computer hard drive can hold up to 75,000 files, the equivalent of 200 boxes of paper data. Old hard drives need to be properly shredded to eradicate all confidential information. Improperly disposing hard drives in the general trash puts your company at risk for a major data breach.
Train your staff periodically on what information is required to be kept, and what can be shredded. Specific procedures should be put in place for all employees that handle sensitive information, whether it’s on paper or electronic. One mistake or error could cost you millions.
Periodic cleanouts/purges are also instrumental in keeping your data safe. Document and electronic cleanouts and purge services are available to dispose of archives or retained records and electronic devices. Depending on your industry, the length of time for retaining sensitive information varies greatly. Make sure you always stay current on your industry’s destruction regulations.
THE BOTTOM LINE: DATA BREACHES CAN BE PREVENTED.
The best way to prevent a data breach is to be proactive. Take the necessary steps to ensure that your employees are properly trained through policies and procedures, and make sure that your customer’s confidential information (paper and electronic) is kept secure until the time of destruction.