Many small to mid-size businesses think they can shred their documents “in-house” with a basic office shredder. You probably already know and understand the importance of shredding confidential information, but do you realize that shredding in-house is actually putting your business at risk?
There are some clear advantages to outsourcing your business’s shredding to a professional AAA NAID certified document destruction company. Below are just a few reasons to trust the professionals…
Data breaches happen every day, and as you probably already know, they can cost your business millions of dollars. When you shred your documents in-house, you are putting your business at risk of a breach every day. Any confidential information on your documents is potentially getting into someone else’s hands. Many employees will not take the time to correctly dispose of sensitive material, and it often is unrealistic to ask members of a small or mid-sized organization to take on more operational tasks. When you outsource your shredding to a professional document destruction company, you are significantly decreasing your risk of an internal and external data breach. Professional destruction companies provide locked containers for your office’s documents so you don’t have to worry about information getting into the wrong hands. Employees are background checked and monitored to ensure the highest level of security for your business’s information.
Almost every industry is mandated by a board or institution that sets guidelines for how long information is required to be kept, and often times how it is to be disposed of. Some industries even have local regulations that need to be followed. These regulations are constantly changing and it can be a challenge for your business to stay up-to-date. When you trust a certified document destruction company, they do this work for you and keep all their customers within the guidelines of their business’s regulations. In addition, a document destruction service will give you a certificate of destruction to provide proof that your documents were destroyed in compliance with your industry.
- Environmentally Friendly
When you trust a professional document destruction company, you are actually helping the environment. All documents shredded are 100% recycled, and many destruction companies will also provide an environmental activity report which summarizes the material processed. You can take great pride in knowing that your company is taking the appropriate steps towards going green at the office!
Again, while small office shredders can destroy your confidential documents, outsourcing provides a more secure, convenient solution that will keep your office safe.