Citadel Blog

The Bottom Line: Is a shred-all policy right for your office?

Posted by Garrett Anderson on Mar 14, 2017 1:38:36 PM

Security. Identity Theft. Data breach. Fraud. What do all these buzzwords have in common? They come up during discussions of ever increasing privacy concerns, and collectively, they cost the US economy billions of dollars each year. Companies and individuals alike have long understood the importance of destroying sensitive personal and business information. Legislation has been passed to help ensure compliance with proper disposal methods across the healthcare, financial, education and consumer credit sectors. Despite all of this effort being put into protecting confidential information, many businesses large and small still expose themselves to the greatest risk for a breach: human error.

shred.pngYour office has shredders in all of the copy rooms (or better yet, secure containers that are serviced by a NAID certified vendor), a clean desk policy, and a directive to shred all sensitive information as soon as you are done with it. Once a year you even purge old records that no longer need to be retained. You’ve got nothing to worry about, right? Unfortunately, even with these safeguards in place, you are still susceptible to having confidential information wind up outside of your office in whole form.

If you are asking your employees to decide what material is confidential and should be shredded and what material can simply be thrown away or recycled, then you are asking for mistakes to happen. The best way to minimize risk and maximize compliance with privacy and security regulations is to ensure that all paper products in your office are securely shredded.

By directing all of your paper waste to the shredder, you are eliminating the need for employees to decide what is confidential and what isn’t. As a bonus, all your material can be recycled after it is destroyed, so you can still meet all of your office environmental goals.Recycling Image-DMC-3-14-17.jpg

In order to successfully transition to a shred-all policy, some important steps should be taken:

  • Train all employees on the new policy and emphasize the importance of shredding
  • Track the flow of documents to be sure the new policy is being followed
  • Evaluate where trash cans are placed in relation to shredding containers
  • Provide secure collection containers that are conveniently accessible to all employees
  • Work with a NAID Certified vendor to simplify your destruction process

The bottom line is, as privacy concerns continue to mount, the best way to protect your company, your customers and your employees is to Shred-All.

 

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Topics: Shredding, compliance, policy