Your electronic devices now contain more and more confidential information as our world becomes more digital; that’s why it is essential to properly dispose of decommissioned electronics. Computers, laptops, and hand held devices are a vital part of doing business. While they increase efficiency in your operations, technology is continually moving forward, leading to a pile of obsolete devices containing all of your confidential and proprietary information cluttering your office.
Do you find that your business is wasting valuable time, money and resources digging through files and boxes to locate past records?
Are you paying employees to do the searching for you? It can feel overwhelming looking at boxes and boxes of files.
Self-storage facilities have gained popularity in recent years, and seem to be popping up all over… But is self-storage really a good option when it comes to business documents? The simple answer is NO. Trust the professionals.
There are 3 main reasons that self-storage units are NOT the solution when it comes to business documents and medical records:
Business owners and employers are responsible for a great deal. Compliance is just one part of their responsibilities; and although, very important, it is often times overlooked. Having to watch over a multitude of employees and often times over multiple locations, compliance is becoming nearly impossible to manage internally. More and more companies understand the need to outsource document shredding, records storage, electronics recycling, and information management as a whole. The Chicagoland area is home to countless businesses generating TONS of documents and data files containing sensitive information that need to not only be managed and stored within compliance to laws, but also destroyed and recycled properly.
Protecting the privacy of consumer information held by "financial institutions" is at the heart of the financial privacy provisions of the Gramm-Leach-Bliley Financial Modernization Act of 1999.
Does Sarbanes Oxley affect your business?
The sheer speed in which we generate paper documents today boggles the mind. Storing massive amounts of documents is worthless if you can’t access what you need quickly, accurately, and in a reliable, efficient and compliant manner.
It is cost prohibitive to attempt to store and manage your own records in this day and age. The internal costs associated with re-thinking your homegrown system is often money out the window.
In order to meet today’s standard for compliant records management your organization needs an easy-to-use, comprehensive solution, The Citadel Solution!
Topics: Records Storage
I don’t need to explain why basements can be creepy, but when you are using the basement for storing old records, there are a few scarier things to worry about. The 4th quarter is finally here, so it is time to clean out and purge confidential documents at your business. Here are a few things to consider when shredding your documents out of storage.
Retention of records and documents can be quite the project. Offices all across the Chicagoland area have been noticing a buildup of paper at their desk. Documents can clutter employee workspace and make them less productive. The records that can’t be destroyed for 7 years shouldn’t be boxed up and kept in the office, basement, or that extra space in the attic. The files should be organized and stored at a properly secured facility.
Topics: Records Storage